Inter Library Loan 101 - with pictures

     Let's communicate some recent changes to our ILL connections to higher level institutions in our area..."To the universe and beyond," as Buzz Lightyear would say.
     This summer we were informed that the CDLC courier (which used to connect us with colleges and library systems in NYS) had been eliminated. There is a new state-wide courier connection, but it costs too much money to participate (5K). However, we have been able to replicate connections by using our own BOCES courier van to connect us. Here's a schematic:

What this translates to is that if you send an ILL book to us, properly labeled, we will be able to deliver it to the loaning or borrowing library.   Please take time to label your books properly.  People that depend upon the white tape label at the top of an envelop are kidding themselves into thinking that users read that.   PLEASE TAKE THE TIME TO LABEL YOUR ENVELOPE CORRECTLY.  That will insure its arrival and return to the proper destination.    Please take the time to label your recipient clearly with:

DISTRICT à BUILDING à PERSON   (or at least “library”) 

If a book is going to another Library System it should be labeled as: 

CDLC à Siena  à library  

Or,   à Cap Region BOCES à Burnt Hills HS  Library   

Listed below are some basic ILL instructions for connecting to colleges in our area:

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Borrowing from area libraries and Colleges:

1 – Know what you are looking for:

·         Book – title and author ?

·         Article   (author, publication, date…etc.)

2 – Find out who holds the item: by searching in the CaDiLaC online catalog
                http://www.cdlc.org/CaDiLaC/cadilac.shtml  

3 – Determine whether the lending library is an ILLiad user.  If they are an Illiad user, you must use Illiad to  request the item.   http://www.cdlc.org/Resource_Sharing/ill/illILLiadPoint2Point.shtml
                For example, the short list below is from the CDLC page.  These colleges require that you use the  ILLIAD system to request material from their libraries:  

CDLC Point-2-Point ILLiad Libraries

·         Albany Law School ILLiad institutional logon

·         Albany Medical College ILLiad institutional logon

·         College of Saint Rose ILLiad institutional logon

·         Fulton Montgomery Community College ILLiad institutional logon

·         Sage Colleges ILLiad institutional logon

·         Schenectady County Community College ILLiad institutional logon

·         Siena College ILLiad institutional logon

·         SUNY Cobleskill ILLiad institutional logon

·         Union College ILLiad institutional logon

Additional ILLiad libraries

·         University at Albany ILLiad - contact the UAlbany Interlibrary Loan Department at 518-442-3613 to set up an Institutional Borrowing account

·         Rensselaer Polytechnic Institute ILLiad - complete the first time user registration to use this system

4 – If the library is NOT an Illiad user, please use the online ILL eForm at via this link:
http://www.cdlc.org/ill/ILLRequest/request.shtml    This online eForm will automatically send the request to the correct library.  (Occasionally, there is a small library working with volunteer staff that might not know what to do, but most all institutions will reply and respond within a day.)  

·         Go to http://www.cdlc.com.

·         Click Resource Sharing.

·         Click Interlibrary Loan.

·         Click on CDLC ILL eForm.

·         Under the “School Libraries” dropdown box, choose you school, then click the Enter button.

·         You will be asked for a username and password -Enter them, using all capital letters.

·         Type in all pertinent information.  Fill in as much information as you can regarding the book or article you are requesting.  The clearer your request, the easier you’ll make it for the lender so they can respond as quickly as they can. 

o    If you are requesting an article, you need to choose which Copyright Compliance is appropriate [“ccg” or “ccl”].  There are libraries that won’t fill your request if you haven’t chosen one.  According to the Midwest Collaborative for Library Services, this is the rule of thumb regarding Copyright Compliance:

Use CCG when you are requesting a photocopy of an article from a journal if:

·         the article is dated within the last five years, AND

·         your library does not own the journal title, AND

·         this is the fifth or fewer request your library has made for this title within the current calendar year.  

Use CCL in all other instances of requesting photocopies, for example:

·         if the article is older than five years, OR

·         if your library owns the journal title, OR

·         if this is the sixth or greater request within the calendar year and if your library is paying royalties to the Copyright Clearance Center or document delivery vendor.

·         You probably won’t need to fill Borrower Contact Info that out, because your contact information is at the top of the form. 

·         On the bottom of the eForm, you’ll need to choose the library you want to send the request to.  You can only request from one library at a time.

·         Then click the Submit button.

You will then be shown the finished eForm that has been sent to the lender.  You will probably want to print out a copy for your own records, as there are no statistics or records kept online.

5- If you need to update your library’s contact information on the CDLC page, please follow these instructions:

Go to the CDLC website (www.cdlc.org).

·         Click on the Resource Sharing tab.

·         From the Resource Sharing page, click on Interlibrary Loan.

·         From the Interlibrary Loan page, click on CDLC ILL Directory.

·         Click on ILL Administrator’s Page [right side of page]

·         You will need to choose your library from the School Libraries drop down box, and then click the “Update” button.

·         You will get to a page requiring a username and password.  If you do not have your username and password, you may request the current username from myself, Sharon, or Marie Noonan at CDLC  (mnoonan@cdlc.org)

·         You will then need to check your library’s information in the directory.  Please change or expand upon it if necessary.  But please do not change your OCLC Symbol

·         Once the information is entered, you will need to click on the “Submit” button at the bottom of the page.

The Courier Codes below represent your username logins:

School name		Username
Argyle Central School		VUAC
Bolton Central School		VUAD...etc.

eBook Explosion!

There are many "studies" done capturing research on today's hyper-connected youth, and its always fun to compare our own data to the national picture.  Here's a sample comparison:

[he graphs below come from the recent PEW Study Entitled, Younger Americans’ Reading and Library Habits (URL hyperlinked for those wanting the whole story...) and from our Overdrive Download eBook Library statistics.

 According to this chart, 12% of HS students are reading eBooks.    Our statistics show we have had 34K students traffic our library.  That is about 1% of our total student population.  Therefore, we can conclude that 10% of our students might  not be aware of our service, or who for one reason or another, have not downloaded and read a book from Overdrive.  

Now this PEW  statistic seems to report that almost half of the ereaders (people not devices) will read on a cell phone!   Glory be... our mobile statistics are only a fraction of our total checkouts.  Therefore we have some major marketing that needs to be done!    

      

Here's a look at our most popular online titles.  This is no surprise! 

The real message is that our students are reading on portable devices, and perhaps we need to market our eBook options a bit more.   It is only through meeting needs that people will embrace the value of our services.   If we don't meed their needs, they don't need us.   For most of us, our days consist of meeting needs:  the needs of our students, the needs of our teachers, the needs of our program, the needs of our family and more!  Here's one more need for the list!    

We will look into additional marketing tools from Overdrive so that we can help you in this endeavor! 

Library Teaching Ideas from Network Meeting

Here are some great suggestions which came from the brains of our 50+ librarians that met in October at WSWHE BOCES!  These library content teaching suggestions are great for someone looking to align their instructional areas with Common Core goals: 

 

POINT OF VIEW

Elementary

Class discussion Post Read Aloud

Fractured Fairytales – True Story Three Little Pigs vs. Original Tale

Debate

Use novels that are told by two voices (i.e. Jake and Lily by Spinelli)

Mock Trials

Voices in the Park (Browne)

Journal from different “Points of View”

Diary of a Spider (series) – first person view

Secondary

Points of View + Role Play (situational)

Witness – Karen Hesse- Great book for Point of View

Position papers

Historical Fiction (journal) and primary source

                 compare point of view

HS Databases – Utilize SIRS when instructing Point of View + locating articles that would validate either side of a social issue

Mock Trials

Keesha’s House

Salem Witch Trial – accused or accuser

Rewrite Cinderella from other characters’ point of view

Show clips of heated debate provide bio info, have students figure out who belongs to which bio

Edmodo – character role-play

(Template on Google Docs for Facebook)

Source Evaluation

CARS -   Credibility

Accuracy Authority

Reasonableness/Relevance

Sponsorship – supported

BOGUS SITES

BACKUP (value as good or bad site)

B – bias

A – author          

C – credibility/current

K – Knowledge (adding to it)

U – Understand

P – Page navigation

BrainPOP intro video

Evaluate

       Purpose

       Audience intended?

       Currency?

Cybersmart resources

Example – Hoax websites:

Oct 31 not available – part of commonsensemedia.org

Learning parts of website – URL – sponsor, etc.

  

INFERENCE

Elementary

Work backwards from conclusion

Use text that appeals to age group

Use graphic organizer

Combine background knowledge with context clues to formulate            new knowledge

Student-generated questions to guide research

Use picture books (wordless)

Colloquial expressions:  “If I told you once, I’ve told you a thousand

                times…” What does that mean?

 Secondary

Combine background knowledge with context clues to formulate new knowledge

Colloquialisms – and idioms

 You drive me to drink

 Nothing to write home about

 Newspaper headlines

 Butterflies in my stomach

Concrete example:  A friend throws away pizza after one bite – will you buy the pizza for lunch?  Why or why not?

Predicting

Cause/Effect

Clear lesson objective

MAIN IDEA

Elementary

Use Ham’s by Burdich VanAllsburg

Use picture books

 Wordless picture book

 Who is the dude?

Use painting/illustration

 What is the main idea?

Read short story – students write new title

Secondary

Give them a full note card to write about what they read – then give

            ½ a note card and write – give an even smaller card and have

            them boil it down again or limit number of words

Oxford Art Encyclopedia Online for paintings – use classical

            paintings as a visual prompt

Have students read a text and summarize main idea in a faux tweet (140 characters)

  Narrowing your search

Elementary

Demonstrate an actual search

            Natural vs. Boolean

            Show advanced options

Demonstrate with objects – have them sort

Demonstrate with students if they had (ex) hat and jeans

Order cards (1-fruit, 2-apple, 3-Granny Smith)

Start with an index as example

Online shopping – clothing, jeans, color

 Secondary

Keywords

•  Order makes a difference
•  Choosing proper keywords
•  Using Boolean
•  Using timeline

Use pyramid search – Brainstorm

•  Europe – WW II
•  France
•  1942

Related

•  Narrower
•  Main Idea
•  Broader

 

Use database and model broader and narrower terms – compare results

 Finding Evidence and Facts

Elementary

I know _________________________________

because ________________________________

Credible facts to support project

            Mascot choice – elementary

            8^th grade – holocaust – Who was most evil?  Hitler or SS?

Role-playing based on research ex: Salem Witch Trials

Debates (Presidential) using fact checkers

Ask – How do you know that?

Expect verbally what you expect in writing “According to…”

Secondary

Locate resources to answer essential questions

Look at each resource

 Pull evidence – as direct quote from text

 Summarize – quote

 Write interpretation as to how it relates or answers essential questions

  

Librarian Network Meeting 2012

This post is to review all the great ideas, tools, and teaching tips that we shared today.   We had almost 50 librarians in attendance, but realize that many cannot get release time from their buildings.  Therefore, please take the time to visit these links below and ask you district representatives to bring you up to speed on other news:

Click here to see photos - Thanks to Diane Cordell, photographer who joined us!

• We Introduced some new eBooks purchased for all districts.  See Sharon Hinkle, if you would like to know more.  These include: Marshall Cavendish, ROSEN's Spotlight on NY (3 titles), and Overdrive titles.  
• Link to the NYSED approved APPR rubric  now available on the state ed website:  click here   After two years of writing, tweaking, asking people to pilot this, and more, I am happy to say this was approved.  Just when I had about given up hope, I received a call from state ed.   I remember last summer trying to meet an original deadline for submission.  We were on vacation at a remote cabin in the Adirondacks--without Internet service or cell service.  My husband was "fishing," keeping his foot on the trolling motor to stay within wireless connection of another home...while I poached connectivity long enough to press "send."   I look back and laugh at the event.  Little did I know that was the beginning of a year long process.   This is good news as it puts us on the NYSED map as having a tool for "teacher" evaluation.   
• We spent some time at this meeting discussing the Empire State Fluency Continuum, and how to use the tools in our binders for effective instruction on library related skills such as: Main idea, research, web evaluation, point of view, opinion, forming a hypothesis and more.  See the approved bullets we have built SLO assessments for on our SLS website.    Not only did we discuss the binder, but discussed innovative ways to deliver these learning objectives at different grade levels. 
• We discussed the Vocabulary shift in the CCSS and the support a librarian can offer.   Vocabulary is integral to comprehension (see my upcoming  blog post  for a spotlight on vocabulary & the CC).  Therefore, we can help students read and understand novels, news, non-fiction and more by embracing ways to get students tuned-in to vocabulary.      We are offering discount pricing on a new web tool for Vocabulary called VISUALTHESAURUS.COM    We currently have a free trial.  Please disseminate this to your staff.  (It has to be disseminated in an email.  If you copy and paste it into a browser, it won't work.)  Try this link and set up an educator account.   Be certain to scroll down the homepage on their site and check out the VOCABULARYGRABBER  tool also.  Both are great examples of tools to engage students in understanding and comprehension.    

  

• Another topic of discussion was SYNTHESIS.   How do we get students to comprehend and synthesize.   Ask you colleagues about the activities we participated in to embrace and understand the links between close reading, info-mining, and synthesis.   Our new Synthesis Booklets were handed out and we practiced being 'overwhelmed' by new knowledge, difficult material, and mental indigestion -- to replicate the experience of our students.  Participants were shown techniques to help students find their way to understanding.  
• Hoping there would be time, I had a presentation planned for an introduction to Digital Footprints.  Time did not allow us to cover this, so we will be hosting a webinar on this topic shortly.  
• Polly's eTools for the Common Core were spotlighted, digested and discussed.  Check out the wiki she prepared for our PD at this link.     We had a Backchannel going for discussion, hastag #slscooltools, and our hashtag for the morning was #wswhesls   -- Check out the hashtag archives via Tweetdeck, if you'd like to see the participatory comments.     

 Piktochart.com is a great alternative to Powerpoint for summarizing and encouraging higherlevel thought.  See my article in August's School Library Journal to understand the role of INFOGRAPHICS  in the Common Core.  

If you missed the day, you missed connections and new ideas for instruction.  We missed you, but realize that there are many valid reasons people could not make it.   This year with SLO's, assessment, district PD conflicts, and other new district policies not allowing teachers to leave the building, there were many smiling faces missing.  However, we still had over half our group!  So, for that we are happy!   We hope to post some photos and video clips of our suggestions for rolling-out Common Core standards in the library.  Stay-tuned! 

General Membership Info - WSWHESLS

Librarian Network Meeting

October 4^th – Gick Road

No Charge – Funded by the SLS

8:00 registration, 8:30 – 3:00   

email Jkehoe@wswheboces.org  with your registration information. 

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The School Library System annually hosts one Librarian Network- General Membership meeting which is specifically aimed at resources sharing and reaching our students.   At this meeting we will:

· Review this year’s plans for:  Battle of the Books  ILL protocols, Courier & CDLC changes, introductions, resources available to schools:  Grolier’s, EBSCO’s Point of View, TeachingBooks, Brainpop for ELL, & other tools provided for schools via NOVEL.  Our upcoming Copyright in a Copy-Paste World grant and special day on November 29^th.  

· Librarians & the Common Core  - Research to Build and Present Knowledge:   We will walk through tools within the “Empire State Information Fluency Continuum” and discuss  Essential Questions which will help realign lessons to the Common Core. Please bring your IFC  book, if you have one.

· Digital Footprints— What’s the big deal?  How big is your’s and does it stink?  Learn why this is important for our students to “own” their image and how their online behavior defines their digital footprint.  The good, the bad and the ugly.  Learn about our resources, if you’d like to be a pilot
location.

· Technology & the Common Core—New tools to use with CCSS Connections -Polly Farrington  (Afternoon session)  Polly is always a pleasure.  Come and see what she recommends for CCSS integration. 

Bring your portable device… We will be tweeting with hashtag #SLS2012  we will have a "backchannel" going for questions and more! 

Bring your information fluency binder (if you have one…If you don’t, you will receive one.)

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Looking ahead:  We are hoping to have Kathleen Baxter with us for a day in December.   This will be held jointly with SALS at our WSWHE location. Two sessions:   9-1  or 4-8
More information to follow! 

BEDS Data for WSWHE Libraries

It's that time of year, for our data reporting to NYSED.   The purpose of Basic Educational Data (BED) reporting is to aggregate information and compare schools, resources, funding, staffing, and compliance with NYS regulations.  The state expects you to report accurately and honestly.  If the forms ask you about 'flexible' scheduling and you don't have it, be honest.  When they ask about collaboration, report the truth.   When they ask your title counts, report your title count. Etc.  

The generic questions that ask about eBooks, should include the collections that BOCES provides through Overdrive as well as your own purchases.   Please see below the statistics related to NOVEL resources provided by NYS as well as  BOCES provided resources.  Add these counts to your own district counts.   

Database provided	NUMBER
Novel DATABASES	9 according to NYSED - DLD
BOCES databases -  provided secondary	2
BOCES databases – provided elementary	1
eBook Titles	Number
Overdrive elementary titles	407
Overdrive secondary  titles	1423
GALE  - secondary	93
GALE – elementary	97
Marshall Cavendish   eBook titles  – middle & sec.	41
ROSEN    eBook titles  - Elementary & Middle	3

On your Opals circulation system, you can find your BEDS data easily by going to your catalog and clicking on: Administration--> Reports --> Collection Holding Statistics --> Consolidate Library Collection Statistics Report.    Please note the different categories that are listed by item type, etc.  If you have cataloged your eBooks correctly, they should appear in the item type counts.